Accounts payable, on autopilot

The accounts-payable inbox that clears itself.

AP Copilot reads every invoice the moment it lands, matches each line to the purchase order, and routes clean approvals under your policy. Only genuine exceptions reach a human — each with the model's reasoning and a full audit trail.

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  • Reads every invoice
  • Matches to PO
  • Routes clean approvals
0% Auto-matched to PO
0% Avg extraction confidence
0 Invoices / month
0% Need human review

01 — The problem

A shared inbox is not an approval system.

Invoices arrive as email attachments in a dozen formats. Someone keys the fields by hand, hunts down the matching PO, checks it isn't a duplicate, then chases an approver. Every step is manual, slow, and quietly error-prone — and none of it leaves an audit trail a controller can defend.

Before
  • PDFs re-keyed by hand, field by field
  • POs matched from memory or spreadsheets
  • Duplicates and price creep slip through
  • Approvals stall in a personal inbox
With AP Copilot
  • Every field extracted with a confidence score
  • Line-level PO match within a set tolerance
  • Duplicate, price and budget checks run first
  • Clean invoices routed to the right approver

02 — How it works

Read, match, route — three steps, largely touchless.

  1. 01

    Read

    Invoices land by email and AP Copilot captures the source PDF, then extracts every field — vendor, PO, amounts, tax, totals and line items — with a per-field confidence score.

  2. 02

    Match

    Each line is matched against the originating purchase order within a configurable price tolerance, while duplicate, price-variance and budget checks run against a full quarter of history.

  3. 03

    Route

    Clean invoices are routed to the right approver under policy and cleared without a touch. Only genuine exceptions surface for a human — each carrying the model's reasoning and an auditable trail.

03 — Product tour

See the pipeline, end to end.

The invoice inbox

KPI tiles across the top, spend by category and exceptions-by-type at a glance, and a live queue where every invoice shows its PO-match state and extraction confidence. The controller sees the whole month in one view.

AP Copilot invoice inbox showing KPI tiles, a spend-by-category chart, an exceptions-by-type breakdown, and the invoice queue with PO-match state and confidence columns.
The invoice inbox — KPI tiles, spend by category, exceptions by type, and the queue with PO-match and confidence columns.

Invoice review, with the receipts

Open any invoice and the source PDF sits beside the AI-extracted fields, each with a confidence ring. Line-level PO matching, duplicate, price and budget anomaly checks, and the full approval trail are all on one screen — defensible by design.

AP Copilot invoice review for INV-20418: the source PDF beside AI-extracted fields with confidence rings, line-level PO matching, duplicate, price and budget anomaly checks, and the full approval trail.
Invoice review for INV-20418 — source PDF, extracted fields with confidence rings, PO matching, anomaly checks and the approval trail.

04 — What's inside

Everything the AP desk needs, in one pipeline.

Email-to-inbox ingestion

Invoices arrive by email and AP Copilot captures the source PDF automatically — no manual upload, no re-keying.

Confidence-scored extraction

Every field is read with a confidence ring, so you know exactly which values to trust and which to glance at.

Line-level PO matching

Each line is matched to the originating purchase order within a configurable price tolerance you control.

Anomaly checks

Duplicate, price-variance and budget checks run against a full quarter of history before anything is paid.

Policy-based routing

Clean invoices route to the right approver under your policy, with a full audit trail on every decision.

Spend analytics

Spend by category and an exceptions-by-type breakdown give finance a live read on where money and effort go.

05 — Control & audit

Defensible by design.

AP Copilot doesn't just move faster — it holds up under review. Every extraction carries a confidence score, every check is recorded, and every approval leaves a trail a controller can stand behind.

  • Policy-based routing. Approvals follow your rules, not someone's inbox — the right person, every time.
  • Full audit trail. Each invoice records what was extracted, what was checked, and who approved it.
  • Anomaly checks before payment. Duplicate, price-variance and budget checks run against a full quarter of history.
  • Confidence-scored extraction. Per-field scores make the model's certainty visible and auditable.

06 — Built with

A modern, production-grade stack.

  • Next.js
  • React
  • TypeScript
  • Tailwind CSS
  • Node.js
  • PostgreSQL
  • Prisma
  • LLM + OCR pipeline
  • Vercel

Ready when you are

Clear your invoice inbox for good.

See AP Copilot read, match and route your own invoices in a live walkthrough. We'll tailor the tolerances and routing to how your finance team already works.

Book a demo Talk to us

Or email buildspacelabs@vruoom.com · buildspacelabs.com/contact-us